Dear Valued Students,

We are glad to extend our warm welcome the AURAK Student Residential Halls

For most of you this will be the start of a new and exciting experience. I would like to assure you that during your stay at our Residential Halls, our staff will be with you every on step of the way to help you make the most of this unique venture.

As a resident you now have the opportunity to be a part of our multicultural environment. You will meet people from different parts of the world, assimilate different cultures and traditions, develop new and lifelong friendships, have an active role in residential life, and expand your social and academic skills. More importantly, you will find your accommodation comfortable, new, and safe; in other words, your home away from home.

Prior to moving in, please take a few moments to read the information provided in the Residents’ Welcome Package and Code of Conduct. In addition to including all the necessary forms, you will need the Welcome Package details the residence rules and regulations. Every resident must follow these procedures as they form the basis of a happy, wholesome, and rewarding living experience.

Once again, welcome to the AURAK Residential Halls. Enjoy your stay with us!

Introducing AURAK Residential Halls

AURAK Residential Halls are administered by the AURAK.

AURAK Residential Halls primarily accommodate students studying in different universities and a few people from other institutions. AURAK’s regulations and guidelines will apply equally to all residents.

The aim of the AURAK Residential Halls is to provide you with a comfortable and safe living environment conducive to your academic and social aspirations.

Administration Structure

AURAK Residential Halls will be administered by an Authority under AURAK, viz., Residence Hall Administrative Authority (RHAA).

In addition, there will be a Disciplinary Committee for implementing the Code of Conduct and enquiring and taking suitable actions against any violations.

There will be a Residential Hall Operational Committee (RHOC) to manage the Residence Halls and look into suggestions / issues raised by the residents.

Residence Hall Administrative Authority (RHAA)

• RHAA has the right to enter any room anytime to check any suspicious and prohibited items such as weapons, drugs, alcohol or any other prohibited items and for maintenance of the room.
• Rooms of the female residents will be checked in the presence of a female staff.
• RHAA has the right to invite/ allow the Law Enforcement Authorities in the Residential Halls to deal with law and order/ immoral activities in the residences, if any.
• The residents of Residential Halls are viewed/ considered as mature adul Their Universities / institutions will have no role in room allotment, discipline etc. However the RHAA will positively consider the concerns which are commonly agreeable to all the Universities / institutions.
• One Male Resident Administrator (RA) will be available round- the-clock in the male Residential Hall and similarly one female RA will be available in the female Residential Hall. They will be responsible for discipline / implementation of code of conduct, upkeep and maintenance of the halls etc.
• All residents must contact the Resident Administrator for any issues.
• Resident Administrators will be responsible for room allotment as per the rules and regulations of AURAK Residential Halls.

The Disciplinary Committee (DC)

The Disciplinary Committee consists of one representative of Student Affairs Offices of each institution / University, which has more than 10 residents residing in the Residential Halls, along with the Manager of RHAA.

The Disciplinary Committee shall hold meetings in the presence of at least two members.

Decisions of DC will include written warnings, fines, black points, suspension and dismissal.

DC will take decisions after thorough enquiry, wherein the Resident will be given full and fair opportunity to present his/her case.

The decision of RHAA shall be final in all disciplinary cases.

Residential Hall Operational Committee (RHOC)

• The Committee consists of one representative of Student Affairs Offices from universities / institutions whose students are residing in the Residential Halls, along with Manager – RHAA.
• RH may conduct a meeting once in every month, to discuss various issues of maintenance, recreational activities, catering, security and other issue
• The overall operations of the Residential Halls will be managed by RHAA.

Residence Administrator (RA)

More specific to your accommodation is the Residence Administrator (RA) who oversees and supervises the day to day management of the Residential Halls. The RA resides on the premises and is your primary contact person for all residence related matters. The Residence Administrator’s role is to promote a safe and friendly atmosphere in the student residences supportive of your social and academic objectives. Your RA also acts as liaison between you and the RHAA.

Residence Administrators’ Authority

• After knocking and identifying themselves, the RAs may enter any room as a part of their duties.
• RA will allot the rooms freshly every time the contract is renewed and the residents shall not demand continuing in the same rooms once the contract end
• The RA can initiate a room-change in between the contract period, if it is deemed necessary for any reason

Residence Administrators’ General Responsibilities

The Residence Administrators are responsible for implementation of Residence Hall Code of Conduct. In addition they will:

• Respond to residents’ enquiries
• Organize events and meetings
• Oversee safety and security procedures
• Maintain and manage cleanliness
• Assure residents follow Residence rules
• Initiate disciplinary measures when necessary

Rental Charges

All Residents must pay the rental charges for the forthcoming session, as per the Fee Advice Slip send to them. Without paying the rental charges, no Resident will be allowed to occupy a room.

Rental charges are applicable for three sessions in a year: Summer, Spring and Fall. Fall session is from September to December; Spring session is from January to June and Summer session is from July to August.

Spring Semester 2023

Monthly Rental Charges – Summer Semester (July and August)

Note: 5% VAT will be applicable.

Daily rental charges (Short stay) for students referred by University/ Institution

Note: 5% VAT will be applicable.

Refund Policy 

Once the Resident pays the rental charges, he/she can withdraw from occupying the accommodation in the Residential Halls. 10% of the total hostel fees will be deducted for cancellation before or at the start of the semester (Fall Semester starts on 1 September and Spring Semester starts at 1 January). If the resident reserves or stays up to fifteen days from the start of the semester and decides to leave or cancel the occupancy, he/she will be eligible to get 50% refund only of the hostel fees. Thereafter, the rental charges will not be refunded. However, security deposit will be refunded.

If any Resident is dismissed from the Residence Halls during the course of a session, no refund is possible for the balance period.

In the event, a Resident is dismissed for academic or disciplinary reasons by his / her institution / university, the Resident shall vacate the Residential Hall also, with immediate effect. In such an event, where the dismissal is by the University / institution for reasons outside the purview of the Residential Halls, the Resident shall not be refunded the rental charges for the balance period of the session.